Software Licensing · SAP
SAP licensing for SAP Business One and S/4HANA
Straightforward SAP licensing for companies in Canada, the UK, the UAE, Saudi Arabia, Qatar and Pakistan. We help you choose the right SAP users and editions, connect SAP to your other systems and avoid paying for access you never use.
ApexGenTech is an authorised SAP reseller supplying genuine licences, setup and support in Canada, the UK, the UAE, Saudi Arabia, Qatar and Pakistan.
Overview
SAP licensing that matches how people really work
SAP licensing is built around users and what they do. A finance manager who posts journals needs a different licence from a sales rep who only checks stock, and both need a different licence from a warehouse scanner that sends data in the background. Buy everyone the most powerful licence and you overpay. Buy too few and you are exposed when SAP measures your system.
We look at the roles in your business and map each one to the SAP license it actually needs. For a smaller company that usually means SAP Business One with a mix of Professional and Limited users. For larger groups it may mean SAP S/4HANA Cloud through RISE with SAP or GROW with SAP. Either way, you get a clear recommendation and genuine licences as an authorised SAP reseller.
Because we also build integrations, we look at the systems that feed SAP. That matters, because data entering SAP through other software can count as use too.
SAP products and SAP licensing topics we cover:
- SAP Business One Professional and Limited users
- SAP Business One Starter Package
- SAP S/4HANA Cloud with RISE with SAP
- GROW with SAP for midsize companies
- SAP Business ByDesign
- Indirect and digital access reviews
What we supply
SAP licensing for small, midsize and large companies
SAP has a product for almost every size of business. The licence model changes with each one.
SAP Business One for growing firms
SAP Business One is SAP’s ERP for small and midsize companies. It runs on premises or hosted, on Microsoft SQL Server or SAP HANA, and is licensed per named user.
SAP Business One user types
Professional users get the full system. Limited users cover one area, such as financials, logistics or CRM, for less money. The Starter Package suits very small teams.
SAP S/4HANA Cloud and RISE with SAP
RISE with SAP bundles SAP S/4HANA Cloud, hosting and tools into one subscription, usually measured in full usage equivalents rather than individual named users.
GROW with SAP for midsize companies
GROW with SAP packages the public cloud edition of SAP S/4HANA for midsize firms that want standard processes and quick setup rather than heavy customisation.
Indirect use and SAP digital access
When other systems create orders or invoices in SAP, that can count as use. SAP’s digital access model licenses the documents created instead of the people. We check which suits you.
SAP integration with your other systems
We connect SAP to web portals, mobile apps and AI tools through supported interfaces, designed so the licensing impact is clear before anything goes live.
How it works
How SAP licensing works with ApexGenTech
We match SAP users to real roles, then check the fit every year before renewal.
- 1RolesWho does what in SAP, and how often.
- 2MapEach role to the right SAP license type.
- 3IntegrationsSystems that feed SAP checked for access.
- 4QuoteClear pricing for SAP users and maintenance.
- 5SupplyGenuine licences from an authorised reseller.
- 6MeasureYearly review before SAP measures you.
Buying options
SAP Business One, SAP S/4HANA and SAP users compared
The way SAP counts usage depends on the product you run.
| Product | How it is licensed | Typical company | Things to know |
|---|---|---|---|
| SAP Business One, perpetual | Named users plus yearly maintenance | Small and midsize firms running on premises | Maintenance gives upgrades and support; dropping it is hard to undo. |
| SAP Business One, subscription | Named users per month or year, often hosted | Firms that prefer operating cost to a large upfront payment | Usually includes hosting and support in one fee. |
| GROW with SAP | Subscription for SAP S/4HANA Cloud public edition | Midsize companies happy with standard processes | Less customisation, faster start. |
| RISE with SAP | Subscription measured in full usage equivalents | Larger groups moving from SAP ECC | Contract sizing matters; extra usage costs more later. |
| Digital access | Documents created in SAP by other systems | Companies with heavy system to system traffic | Can be cheaper than licensing every indirect user. |
SAP sets its own price lists and rules, which change over time. We confirm the current terms for your products in writing.
Where we supply
SAP licensing in Canada, the UK, the Gulf and Pakistan
We support SAP licensing and integration projects for companies in six countries.
SAP licensing in Canada
SAP Business One and SAP S/4HANA licensing advice for Canadian companies, with integration work led by our North American team.
SAP licensing in the UK
SAP licensing reviews for UK businesses moving from SAP ECC, comparing RISE with SAP against other routes before the end of mainstream maintenance.
SAP licensing in the UAE
SAP Business One and SAP S/4HANA for trading, logistics and services companies across the Emirates, with VAT ready configuration.
SAP licensing in Saudi Arabia
SAP licensing for Saudi businesses, including advice on electronic invoicing requirements and Arabic language support in SAP.
SAP licensing in Qatar
SAP licensing and integration for companies in Qatar, from project based engineering firms to retail and distribution groups.
SAP licensing in Pakistan
SAP Business One for Pakistani manufacturers and distributors, with local tax setup and integrations to existing systems.
Saving money
Paying for the SAP users you actually need
The most common SAP licensing problem we see is simple: too many full licences. When a system goes live, everyone gets the top user type because nobody has time to work out who needs what. Years later, half of those people only run reports or approve purchase orders.
We review real activity in your system and move people to the right SAP license where the contract allows it. We also remove users who have left, merge duplicate accounts and check that shared or generic logins are not breaking the rules.
Where SAP licensing money usually leaks:
- Full users who only run reports
- Accounts for people who have left
- Shared logins used by several people
- Integrations creating documents unseen
- Maintenance paid on unused licences
Moving from ECC
Planning the move from SAP ECC to SAP S/4HANA
SAP has announced that mainstream maintenance for SAP ECC ends in 2027, with optional extended support for some customers after that. Many companies are now deciding whether to move to SAP S/4HANA, and if so whether through RISE with SAP, GROW with SAP or their own hosting.
The licensing question is part of that decision, not something to sort out afterwards. We help you compare the options, understand how your existing SAP licences convert, and avoid signing up for more capacity than you will use. SAP publishes product details on its official SAP Business One page and across its website.
Why ApexGenTech
Why buy SAP licensing from a software house
We spend much of our time connecting SAP to other systems, which gives us a practical view of SAP licensing that a pure reseller does not have. We know which integrations create documents, which ones only read data, and how to design new connections so the licensing impact is understood from day one.
Our custom software development team builds SAP integrations and portals, our AI integration work adds document reading and automation around SAP, and our support plans keep it all running. If you also run Oracle databases, see our Oracle licensing guide.
Related licensing
SAP licensing alongside your database and cloud
SAP often shares servers and budgets with these vendors. We can review them together.
Oracle licensingOracle Database, Java SE, WebLogic and Oracle Cloud Infrastructure.
View Oracle licensing
Microsoft licensingMicrosoft 365, Copilot, Azure, Windows Server, SQL Server, Dynamics 365 and Power BI.
View Microsoft licensing
Odoo licensingOdoo Enterprise subscriptions for Odoo Online, Odoo.sh and on premise.
View Odoo licensing
AWS licensingAWS accounts, Savings Plans, Marketplace software and licence included or BYOL options.
View AWS licensing
FAQ
SAP licensing FAQs
Can ApexGenTech supply SAP licensing?
Yes. We supply genuine SAP licences as an authorised SAP reseller and advise on the right SAP users, editions and contracts for your business.
What is the difference between Professional and Limited SAP Business One users?
A Professional user can use the whole of SAP Business One. A Limited user covers one area, such as financials, logistics or CRM, at a lower price. Most companies need a mix.
Is RISE with SAP the only way to move to SAP S/4HANA?
No. RISE with SAP is one route. GROW with SAP suits midsize firms, and some companies license SAP S/4HANA and host it themselves. We help you compare the cost and effort of each.
Does connecting another system to SAP need a SAP license?
It can. When other software creates orders, invoices or other documents in SAP, that use may need licences, either for users or through digital access. We check your integrations and explain the options.
When does SAP ECC support end?
SAP has said mainstream maintenance for SAP ECC ends in 2027, with optional extended support for some customers after that. Planning the move now gives you time to choose well.
Do you offer SAP licensing in Saudi Arabia and Qatar?
Yes. We support SAP licensing and integration for companies in Saudi Arabia and Qatar, as well as Canada, the UK, the UAE and Pakistan.
Get a clear view of your SAP licensing
Tell us which SAP products you run and how many people use them. We will show you where you can save and what to watch.